Your Privacy is Important to Us

Learn how why we collect, protect and share your information with your consent.

Last Modified: Jan 9, 2026

Introduction

This site is proudly owned by a Canadian not-for-profit company, CollegeTrackr Inc. (the "Company"). In collaboration with universities participating at our events, we are excited to bring families across Canada exciting FREE resources to support them along with not-for-profit programs each year. We do not have any paid services on our sites and events are open to anyone. Our privacy policy is very important to us and we are strongly committed to protecting your privacy and providing a safe online experience for all our visitors. Please review this Privacy Policy to find out what and how we collect and use your personal information to help us meet your college, university and other academic/athletic interests.

This Privacy Policy describes how your personal information is collected, used, and shared when you visit https://collegetrackr.com (the “Site”) (this includes all sub-domains, directories and slugs associated with the Site) or sign-up for any of our online events through our Site, webinar registration forms (e.g., Zoom), Facebook Ads and other embedded forms on our Site and digital campaigns.

Personal information we collect

"Personal information” is any information that could be used to identify you depending on the nature of your interaction with us whether it is simply signing up for our newsletters or joining an online event by filling out a form on the Site or registering for an event (through our Site, webinar forms (e.g. Zoom), Facebook Ads, etc.). These forms may include the following (‘Personal Information’): (a) name, address, and telephone and facsimile numbers of student and their parent or guardian; occupation, academic information, test scores and school acceptance information; educational background, records and related information; any resumes or college portfolios you share (b) information you provide us when you contact us or any of our college and university members for help; and; (c) information you enter into our system and embedded forms when using the Site, such as contact information.

Providing your Personal Information, either in person, by telephone, or on-line on our Site, webinar registration forms (e.g., Zoom) and/or Facebook Ads constitutes your consent to the collection, use and disclosure of such Personal Information by the Company for the purpose of providing the best experience possible and to meet your college, university, and other academic/athletic interests. For example, if you filled out a form on our Site to join an online event, we will use your name and email address to register you for our events and send you a unique URL to participate. If you signed up using Facebook, we will use the information you provided to send you relevant content, contact you for support and provide you with further marketing via email, phone, Facebook or other digital marketing strategies to share content that may be relevant to you.

We strive to protect your privacy and keep any Personal Information you provide secure and protected using our trusted 'Services'. We use GoToCollegeFair platform for of our events; when you sign up for our events, you agree to their terms and privacy too. We use one of the world's largest and secure hosting services - Amazon Web Services. We use the hosting and website services (including embedded contact forms) of Leadpages.net. We use popular email marketing and customer management services - Mailchimp, and Hubspot CRM. Your security is absolutely important to us and we rely on the aforementioned services to help us. By using our Site, you agree to their terms and privacy policies and any Personal Information you provide will be saved in their systems too that we rely on. 

The Company may use your Personal Information to provide you with relevant educational information. For example, the Company may: Contact you to discuss a student’s progress; Provide you with information and updates regarding programs or materials that the Company or our colleges and universities have to offer and which the Company thinks will interest you; Improve the Company’s resources to better understand and meet your needs.

Does the Company Disclose Personal Information? The Company may, on occasion, share some or all of your Personal Information with relevant third parties for the purposes set out above. For example, Personal information may be shared: With colleges and universities for the purposes of providing you with relevant athletic, educational and post-secondary information.

In-Person Events, Virtual and Webinar Disclaimer The Site and any information provided at our in-person events, virtual events or webinars are not directed to or intended for distribution or use by any person. The information presented on this Site, events and our webinars are collected, maintained and provided purely for the convenience of the site visitor/reader. We have made every attempt to ensure that the information contained in this Site, events and webinars have been obtained from reliable sources and the Company is not responsible for any errors, decisions or omissions of the information. The information on this Site, events and webinars have been incorporated in good faith and it is only for general purpose. It should not be relied upon for any specific purpose and no representation or warranty is given for its accuracy or completeness.  Furthermore, dates for our events and webinars may change or be cancelled due to unforeseen circumstances; you will be contacted in such cases to inform you.

By accessing this Site or registering for any of our events or webinars, you agree that the Company will not be liable for any loss incurred due to the use of the information and the material contained in this Site, webinars, or events; to changes to the dates of our events and webinars; and the cancellation of any of our events and webinars. Please read our disclaimer for additional information.

Photo and Video Disclaimer The Company reserves the right to use any photograph/video taken at any in-person events without the expressed written permission of those included within the photograph/video. The Company may use the photograph/video in publications or other media material produced, used or contracted by the Company including but not limited to: social media and websites.

To ensure the privacy of individuals and children, images will not be identified using full names or personal identifying information without written approval from the photographed subject, parent or legal guardian.

By participating in any in-person event, you are agreeing to release, defend, hold harmless and indemnify the Company from any and all claims involving the use of your picture or likeness.

Any person or organisation not affiliated with the Company may not use, copy, alter or modify the Company photographs, graphics, videography or other, similar reproductions or recordings without the advance written permission of an authorised designee from the Company.

Use of Cookies

Like millions of other sites, our Site may use cookies. Learn what they are and how they are used to help our Site best understand and support you. You can learn more by visiting the following link: https://collegetrackr.com/cookie-policy

Embedded Content From Other Sites Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites (e.g. YouTube) behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.  

What Rights You Have Over Your Data You can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

How Does the Company Protect the Personal Information It Collects? The Company has implemented appropriate safeguards and security measures to protect your Personal Information from loss, theft, unauthorized access, disclosure, copying, use or modification. Security measures adopted by the Company include limiting the number of individuals with access to your Personal Information and keeping the Site and your information protected using our trusted Services mentioned earlier.

Whilst making every attempt to secure personal data, the Company cannot accept responsibility for any unauthorized access or loss of personal information that is beyond the control of the the Company.

Changes We may update this privacy policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal or regulatory reasons. You are advised to consult this Privacy Policy regularly for any changes, as continued use is deemed approval of all changes.  

Contact Us For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e-mail at info@collegetrackr.com or by mail using the details provided below:  

24 Maple Ave. 2nd Floor, Barrie, ON L4M7W4